By Erica C. Barnett
King County Superior Court Judge Sandra Widian ruled on Monday that the Seattle Police Department routinely “violates the PRA”—the state Public Records Act—by refusing to work on more than one public disclosure request by the same requester at a time.
The ruling was a partial win by the Seattle Times, which sued SPD after the department slow-walked reporter Mike Carter’s requests by Times by choosing to respond to a single request while providing end-of-year “placeholder” dates the other six. As they have done with all but one of PubliCola’s outstanding records requests, SPD bumped this generic December 31 date forward a year at the end of each year without doing any work on any of the “inactive” requests or providing an actual date when records would be available.
In 2023, SPD signed a pre-litigation agreement with the Times in which they committed to stop grouping multiple requests that were more than eight weeks apart. Although the agreement applied broadly to all requesters, SPD later told PubliCola that it only applied to the Times, and decided it applied to as few as two requests made by any requester, including the Seattle Times, over any period of time—so that, for example, a person who filed two requests over two years could have their second request placed in inactive status indefinitely with no actual estimate date for disclosure, which is required by law.
At a hearing at the Maleng Regional Justice Center in Kent last Friday, SPD’s outside attorney, Jessica Goldman, argued that SPD is “inherently different” than an agency at a smaller city, because they get thousands of requests; for that reason, “we’re not going to make requesters happy sometimes. And I want to say on behalf of the Seattle Police Department that every single one of them wishes they could they had more resources and could provide responsive records the day they’re requested. Who doesn’t? This is not an issue of trying to hide the ball.”
By making five records requests in one day, Goldman added, Carter was “gaming the system”—asking for too many things at once to cause “excessive interference with [the] agency’s functions” and make it harder for them to respond to other requesters. As we’ve reported, SPD’s media relations office frequently directs reporters to file records requests for extremely basic information, such as a full police report or a person’s Outlook schedule, the subject of one of Carter’s long-delayed requests.
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The Times’ attorney, Kathy George, countered that SPD can’t simply complain that it has too many records requests. “And this notion that somehow, if you actually process every request when it comes in, that’s harmful, that’s backwards. It’s not harmful to actually fulfill your duties under the PRA—it’s exactly what the PRA requires.”
One fact that came out in discovery is that SPD’s public records office does treat media requests differently than other requests, by assigning them to “analysts” with lower records production requirements, rather than the “assistants” to whom non-media records requests are assigned. This raises the possibility that media requests get answers more slowly because they’re assigned to people who move through records requests at half the pace of lower-level public records employees, an especially troubling possibility if public records officers are also giving preferential treatment to “friendly” media, as the Times’ lawsuit alleges.
Judge Widian wrote that SPD’s defense of its “grouping” policy—that “because the requests are all grouped together … providing installment updates as to one request fulfills SPD’s obligation to provide reasonable installment estimates as to all the other requests it has declared ‘inactive’—is a novel argument that has not been endorsed by the PRA or caselaw.” In other words, SPD can’t just pick one request to work on, ignore all the others, and fail to give real estimates of when the others will be fulfilled.
But the judge declined to overturn the 2017 administrative rule, adopted at the behest of then-mayor Ed Murray, that allows grouping in the first place, saying that was something the city would have to determine on its own.
Nor did she determine SPD showed preferential treatment to KOMO, a TV station owned by the conservative Sinclair network, when it quickly provided a KOMO reporter with travel records for former police chief Adrian Diaz and his chief of staff Jamie Tompkins within a month after failing to provide the same records to Carter for nearly two years. Whether SPD showed favoritism to KOMO and deliberately ignored the Times, and when SPD must change its public records practices, is still on the table.
PubliCola was unable to find the original hearing or rationale for the administrative rule that allowed city agencies to “group” multiple records in the first place, but the language of the rule itself makes clear that it was intended to address bots, DDoS attacks, malware, and malicious “extraordinary requests,” none of which apply to the media requests SPD has been de facto denying.
Mayor Katie Wilson has the unilateral authority to repeal the “grouping” rule through an administrative rulemaking process that requires a public hearing but no legislation.






